Administration Officer

Job Description

The Administration Officer is responsible for supporting the day-to-day administrative operations of the organization. The role involves coordinating office activities, managing documentation, assisting staff, and ensuring efficient office procedures.

Key Responsibilities
• Manage and organize office files, records, and documents.
• Handle incoming and outgoing correspondence including emails, letters, and phone calls.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate with IT providers for day-to-day trouble shooting of user laptops and printers.
• Coordinate with telecom suppliers for mobile and land lines problems including issue of SIM cards and telephones to users.
• Handle vehicle insurance and related matters with insurance companies when required.
• Prepare reports, presentations, and other administrative documents.
• Assist with data entry, record keeping, and database management.
• Ensure compliance with company policies and administrative procedures.
• Liaise with internal departments and external stakeholders.
• Handle basic bookkeeping tasks such as invoice tracking and expense records, purchase orders and receipts of orders.

Qualifications
• Min HSC and\or a diploma in management or related field.
• Proven experience in an administrative or office support role.

Skills and Competencies
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work effectively.
• Professional attitude and ability to maintain confidentiality.

Experience
• 1–3 years of administrative experience preferred.

Working Conditions
• Office-based environment.