Booking Officer

Job Description

Polytra Africa SSC, part of the Swiss Fracht Group is an international company with over 160 offices worldwide, is a leading Logistics company dedicated to delivering exceptional service and efficiency to our customers. We are currently seeking a detail-oriented and experienced Booking Officer to join our team.

Key Responsibilities
• Keeping track of all incoming invoices, including POD (Proof of Delivery) and TO (Transport Order).
• Processing all supplier invoices timely and diligently
• Ensure that Data Quality remain in good standard.
• Reconciling processed invoice by verifying entries and compare to system (Budget)
• Be able to liaise with internal departments, external parties such as suppliers in resolving any issues or queries.
• Assist in performing Statement of Account Reconciliation timely.
• Monitoring of any Disputed or Litigious invoices
• Ensure that timely and accurate system update are performed and no backlogs to be arise.
• Any other ad hoc vendor management analysis when required.
• Keep clean position of the AP subledger. Ensuring that there is clear audit trail in all financial transaction.
• Conduct such other cognate duties as may be assigned.

Qualifications & Experience
• HSC or Equivalent
• Proven experience in Vendor Management
• Sound knowledge of accounting fundamentals.
• Good communication skills in both English and French
• At least 3 years of experience in an Accounting function or in a similar position
• Knowledge of logistics industry will be a proven advantage.
• Good level of excel and Microsoft Office
• Experience in ERP or Accounting Software
• Ability to work on multi tasks at the same time, prioritize matters and meet deadlines.
• Must be results-oriented and able to work both independently and within a team environment.