Junior Data Entry Specialist

Job Description

Department: Data Management
Reports to: Team Lead

About the Role
We are seeking a highly detail-oriented Junior Data Entry Specialist to ensure accurate and timely updates of tracking data from multiple sources into a single Database. The ideal candidate will be responsible for verifying and consolidating data, ensuring completeness, and proactively following up with internal and external stakeholders for missing or delayed submissions.

Key Responsibilities
• Accurately input and update tracking data received from various sources into the single Database.
• Ensure all entries are complete, timely, and error-free.
• Validate data accuracy by cross-checking information against provided documents.
• Follow up with internal teams and external partners to ensure timely submission of required tracking data.
• Identify and resolve discrepancies in tracking information.
• Maintain proper documentation and records of tracking updates.
• Adhere to company data management standards and compliance policies.
• Support process improvements related to data entry and tracking.
• Perform other related duties as assigned.

Qualifications & Experience

• Diploma/Degree in Logistics, Freight Forwarding, Business Administration, or a related field (preferred but not mandatory).
• Prior experience in data entry, logistics, or freight forwarding is an advantage.
• Proficiency in Microsoft Excel, data entry tools, and ERP systems.
• Ability to work with large datasets while maintaining accuracy.

Skills & Competencies

• Strong attention to detail and a high level of accuracy.
• Ability to work efficiently under tight deadlines.
• Strong communication skills for coordinating with internal and external stakeholders.
• Problem-solving mindset with the ability to identify and rectify data inconsistencies.
• Team player with the ability to work independently when needed.

Benefits:

• Competitive salary and benefits package.
• Opportunity for career growth and leadership development.
• Access to training and professional development resources.

Polytra Africa SSC is an equal opportunity employer and values diversity in the workplace. We encourage applications from individuals of all backgrounds and experiences.